Finance and Administration Committee Meeting

AGENDA

University of Houston System
Finance and Administration Committee Meeting

DATE:     Wednesday, January 30, 2013

TIME:     10:15 a.m.

PLACE:     Hilton University of Houston Hotel 
                   Waldorf Astoria Ballroom E, Second Floor
                   4800 Calhoun
                   Houston, Texas 77204

Chair:            Jarvis V. Hollingsworth
Vice Chair:   Spencer D. Armour, III
Members:     Tilman J. Fertitta
                        Welcome W. Wilson, Jr.
                        Nelda Luce Blair, Ex Officio 

FINANCE AND ADMINISTRATION COMMITTEE
**Complete Committee Package - 38 pages **

A.    Call to Order

B.    Approval of Committee Minutes

  • August 15, 2012 Finance and Administration Committee Minutes

Action:    Approval

C.   Approval is requested to delegate authority to the Chancellor to negotiate and execute insurance contracts for FY2013 - University of Houston System

Item:    F&A-C

Action:  Approval

Supporting Documentation:

 
  • Insurance Renewal Status Report

D.  Approval is requested to delegate authority to the Chancellor to negotiate and execute a contract for providing electricity to all UHS components beginning January 1, 2014 when the current contract expires – University of Houston System

Item:    F&A-D

Action:  Approval

Supporting Documentation:

 
  • Electricity Contract ExplanationU

E.  Approval is requested to delegate authority to the Chancellor to purchase natural gas for the University of Houston and University of Houston-Downtown – University of Houston System

Item:    F&A-E

Action:  Approval

Supporting Documentation:

  • Explanation for Natural Gas Purchase

F.  Approval is requested to delegate authority to the Chancellor to negotiate and execute contracts for banking and credit card processing services – University of Houston System

Item:    F&A-F

Action:  Approval

Supporting Documentation:

  • Summary of Evaluation Process

G.  Approval is requested to delegate authority to the Chancellor to negotiate and execute four contracts to provide cleaning services to University of Houston buildings – University of Houston

Item:    F&A-G

Action:  Approval

Supporting Documentation:

  • Reasons for Custodial Contractor Contract Ratification and Delegated Approval

H.   Approval is requested to delegate authority to the Chancellor to negotiate and execute a contract amendment for lease space for UHS at Lone Star College-University Park – University of Houston System

Item:    F&A-H

Action:  Approval

Supporting Documentation:

  • Academic programs offered and summary of terms

I.   Approval is requested to delegate authority to the Chancellor to negotiate and execute a ground lease for development of housing on university property on Calhoun Road – University of Houston

Item:    F&A-I

Action:  Approval

Supporting Documentation:

  • Ground Lease Summary, Site Plan and Summary, and Ariel Diagram of Lease Tract

J.   Approval is requested to delegate authority to the Chancellor to negotiate and execute a contract for providing office supplies to the University of Houston beginning September 1, 2013 when the current contract expires – University of Houston

Item:    F&A-J

Action:  Approval

K.  Approval is requested to delegate authority to the Chancellor to negotiate and execute contracts for providing comprehensive facilities and event managmeent services for the University of Houston athletic facilities - University of Houston

Item:    F&A-K

Action:  Approval

Supporting Documentation:

  • Athletic Facilities Management Agreement

L.   Approval of changes to the voluntary and optional fees and charges for the University of Houston System universities – University of Houston System

Item:    F&A-L

Action:  Approval

Supporting Documentation:

  • Schedule of rate changes

M.  Approval is requested to write off aged delinquent accounts and notes receivable for FY2012 - University of Houston System

Item:    F&A-M

Action:  Approval

Supporting Documentation:

  • Schedule of Accounts and Notes Receivable Write-offs for FY2012 (Detailed schedules are on file in the UH Divison of Finance Offices

N.   Approval is requested to Modify Banking Resolutions - University of Houston System

Item:    F&A-N

Action:  Approval

Supporting Documentation:

  • Redline and clean copy of Banking Resolutions

O.  Approval to nrew investment resolutions for the University of Houston System

Item:   F&A-O

Action:  Approval

Supporting Documentation:

  • Redlined and clean copy of Investment Resolutions

P.   Presentation of the Fiscal Year 2012 University of Houston System Annual Financial Report Summary - University of Houston System

Item:   F&A-P

Action:  Information

Supporting Documentation:

  • Annual Financial Report Summary

Q.   Adjourn